- Present
- Cllrs Beady, Botterell, Brown, Fitzpatrick, Hamilton (Chair), Foster, Spong, Taylor
- Clerk
- N Baker
1. Election of Chair
Cllr Hamilton was proposed as Chair by Cllr Foster, seconded by Cllr Brown and elected unanimously. Cllr Hamilton executed the acceptance of office.
2. Appointment of Vice Chair
Cllr Brown was proposed as Vice Chair by Cllr Hamilton, seconded by Cllr Beady and elected unanimously.
3. Confirmation of Minutes
The minutes of 15 March were approved; proposed, Cllr Botterell; seconded, Cllr Spong.
4. Declarations of Interest
None.
5. Actions Taken Since the Previous Meeting
Cllr Hamilton continues to seek updates from TDC’s Enforcement Officer in relation to Weeley Station and Oakleigh Park.
6. Annual Parish Meeting
There were no urgent actions arising from the Annual Parish Meeting held on 19 April 2021. It was agreed to explore alternative formats for next year’s meeting.
7. Questions from Members of the Public
Questions were received on the following matters: Weeley Station, pavement repairs, A133 road signs.
8. Essex County Council & Tendring District Council Liaison Reports
None
9. Weeley Residents’ Association Report
Currently 360 members. AGM to be held in June. Events for the remainder of the year look to be well supported.
10. Weeley in Bloom
Litter pickers have identified Gutteridge Hall Lane as a particular problem. Plant sale to be held on 15 May. Station mural has been done by local people and will be installed on the platform.
11. Correspondence
Correspondence has been received about a personal injury claim relating to the playground.
12. Planning
-
21/00502/FUL
No objection
Erection of single storey side/rear extension
The Bungalow Hilltop Garden Centre Clacton Road Weeley -
21/00458/FUL
WPC does not object to this application but is surprised to see that a contribution towards the deficit of open space is to go to Little Clacton Parish rather than Weeley. This appears to set an unacceptable precedent. WPC has a similar deficit to Little Clacton and also has plans to extend its playground at Weeley Playing Field.
Proposed one bungalow. (Variation of scheme as approved under planning permission 20/00668/FUL - handed version of dwelling to allow for drainage)
Plot 8 Land off Connaught Road Weeley -
21/00462/DETAIL
WPC is concerned that the garden size and the roadway width may not comply with minimum requirements.
Proposed construction of 9 detached bungalows (Reserved Matters - Scale, Layout, Access, Appearance and Landscaping relating to Outline Planning Permission ref: 17/01955/OUT)
Rainbow Nurseries 23 Colchester Road Weeley -
21/00527/FUL
No comment
Proposed construction of new brick built gateway, provision of replacement fencing and planting to frontage
The Oakes Thorpe Road Weeley -
21/00600/LBC
No objection
Structural repairs Weeley House, 70 The Street, Weeley -
21/00637/FUL
No objection
Single storey side extension and garage
Forge Cottage, Clacton Road, Weeley Heath -
21/00428/DETAIL
No objection
Reserved matters Heath Lodge, Clacton Road, Weeley Heath -
20/01239/FUL
Amended plans 26 Colchester Road, Weeley
13. Local Plan
Nothing to report.
14. Highways & Footpaths
A report on Hilltop Rise/ Crescent signage is being actioned by TDC/ECC Highways. The worst potholes in Mill Lane have been repaired.
15. Street Lights
No report.
16. Tree Warden
A dead spruce needs to be removed from the edge of the Spinney.
17. Playing Field
Nothing to report.
18. Playground
Springer has been repaired.
19. Grass Cutting & Maintenance
Nothing to report.
20. TDALC
No meeting.
21. Rural Policing
27 crimes in February.
22. Benches
It was agreed in principle to allow memorial benches. A detailed paper to be considered at the next meeting.
23. Petanque Terrain
WPC had been asked to consider introducing rules to prioritise the use of the petanque terrain for local people. There was no support for introducing restrictions although it was felt that signage may be useful in the future.
24. Policy Review
The following policy documents were considered and no amendments were suggested. Proposed: Cllr Botterell; seconded, Cllr Hamilton
- Risk assessment
- Code of conduct & Conflict of interests policy
- Standing orders
- Financial regulations
- Grant making policy
- Press & media policy
- Publication scheme and Publication of photographs policy statement
- Playing field conditions of use
25. Allocation of Members’ Responsibilities
- Highways
- Cllr Beady/ Cllr Taylor
- Footways, Speed Watch and Road Safety
- Cllr Beady
- Planning
- Cllr Spong/ Cllr Botterell/ Cllr Foster
- Public Rights of Way
- Cllr Hamilton
- TDALC
- Cllr Botterell
- Street Lighting
- Cllr Green
- Transport
- Cllr Taylor
- St Andrew’s School Liaison
- Cllr Fitzpatrick
- Village Hall
- Cllr Brown
- Playground
- Cllr Brown
- Tree Warden
- Cllr Brown
- Grass Cutting Contract
- Clerk
- Emergency Plan
- Cllr Botterell
26. Cheque Signatories
Cllr Botterell to be added
27. Annual Governance and Accountability Return 2020/21 Part 3
27.1 Annual Governance Statement
The Council approved Section 1, the Annual Governance Statement. Proposed, Cllr Botterell, seconded, Cllr Hamilton.
27.2 Accounting Statements
The Council approved Section 2, the Accounting Statements. Proposed, Cllr Foster; seconded, Cllr Hamilton. The Chair signed and dated the Accounting Statements. A Notice of Electors’ Rights in respect of the accounts will be posted on the website and the parish noticeboards and the accounts will be made available for inspection by interested persons.
28. Internal Audit
The completion of the internal audit was noted. It was agreed to appoint a new auditor for year ending 31 March 2022.
29. Payments
The following payments were approved. Proposed; Cllr Hamilton, seconded; Cllr Beady.
| Invoice Date | Cheque No. | Payee | Purpose | £ Net | £ VAT | £ Gross |
|---|---|---|---|---|---|---|
| 04/05/2021 | 103121 | N BAKER | SALARY | 478.65 | 478.65 | |
| 04/05/2021 | 103120 | N BAKER | MILEAGE | 43.20 | 43.20 | |
| 01/04/2021 | 103120 | N BAKER | MICROSOFT SUBSCRIPTION | 79.99 | 79.99 | |
| 04/05/2021 | 103119 | HMRC | TAX | 4.20 | 4.20 | |
| 01/04/2021 | 103113 | A & J LIGHTING | MONTHLY MAINTENANCE | 99.98 | 20.00 | 119.98 |
| 25/03/2021 | 103113 | A & J LIGHTING | STREET LIGHT REPAIR | 151.00 | 30.20 | 181.20 |
| 27/04/2021 | 103113 | A & J LIGHTING | STREET LIGHT REPAIR | 419.00 | 83.80 | 502.80 |
| 04/05/2021 | 103122 | A & J LIGHTING | MONTHLY MAINTENANCE | 99.98 | 20.00 | 119.98 |
| 21/04/2021 | 103114 | KENDALL FACILITY MGMT | GROUNDS MAINTENANCE | 433.78 | 86.76 | 520.54 |
| 16/04/2021 | 103115 | GCS ALARMS | CCTV | 168.00 | 168.00 | |
| 01/05/2021 | 103116 | WEELEY VILLAGE HALL | ANNUAL RENTAL | 500.00 | 500.00 | |
| 31/03/2021 | 103116 | WEELEY VILLAGE HALL | PLAY AREA ELECTRICITY | 24.39 | 24.39 | |
| 01/04/2021 | 103117 | EALC | AFFILIATION FEES | 533.69 | 533.69 | |
| 15/03/2021 | 103118 | ST ANDREWS BOWLING CLUB | DONATION | 350.00 | 350.00 | |
| 20/04/2021 | 103123 | Y L MORTON | INTERNAL AUDIT | 80.00 | 80.00 | |
| 02/04/2021 | DD | E-ON | STREET LIGHT ELECTRICITY | 383.44 | 76.69 | 460.13 |
| 21/03/2021 | DD | BT | TELEPHONE | 40.66 | 40.66 |
30. Further Questions from the Public
None