Minutes of the Parish Council Meeting

Meeting Date:

Summary
This summary is generated by AI and may contain errors. It does not form part of the official minutes.
Peter Gould has joined the council as a new councillor, bringing fresh perspectives to the team. Exciting news for local roads: £6 million is allocated for Essex highways, with pothole repairs on the A133 scheduled for spring. Plus, the council is working on improving lighting and enhancing Reed Pond's surroundings.
Present
Cllrs C. Hamilton (Chair), D. Botterell, L. Fitzpatrick, T. Spong, K. Millar and K. Green. Also in attendance were 5 members of the public (MOP) and Cllr Dan Land (ECC)

Apologies

  1. Apologies received from Cllr. Beady and Cllr. Cauvain. Cllr. Hamilton proposed and Cllr. Botterell seconded and it was RESOLVED to accept the apologies.

Minutes of the Previous Meeting

  1. The minutes of the Parish Council meeting held on 19th January 2026 were proposed by Cllr Botterell, seconded by Cllr Spong and it was RESOLVED to approve the minutes of the Parish Council meeting held on 19th January 2026 as an accurate record of proceedings.

Declarations of Interest

  1. Cllrs Green and Spong declared an interest in item 11/26.9

Clerk’s Report

The Clerk presented the previously circulated report attached as Appendix A. All Councillors confirmed they had read the report and there were no questions.

Public Participation

2 Members of the Public standing for Co-Option presented for 3 minutes each.

Co-Option of New Councillor

Councillors voted and Cllr Hamilton proposed and Cllr Botterell seconded and it was RESOLVED for Peter Gould to join the Council. He signed his Declaration of Acceptance of Office and joined the Council at the table. ACTION: Clerk to provide information to new Councillor.

ECC Cllr. Land

  • Essex Elections will go ahead in May
  • Been made Deputy Cabinet Member for Highways for the whole of Essex
  • £6 million extra money for Highways in Essex
  • Potholes on approach to Weeley on A133 to be fixed when road is resurfaced in Spring
  • Gutteridge Hall Lane ongoing and is doing what he can.
  • Railings fixed by the school
  • Clerk to speak to Dan re Speed Signs

Barleyfields Lighting

Cllr. Hamilton presented all the information from Rose Builders and the Council decided to request Rose to switch off our 3 street lights but not remove them. ACTION: Clerk to inform Rose and ask if they would be willing to remove the posts / lights once the new lighting is established and working successfully.

Reed Pond Quotations

Cllrs. Green and Spong left the room. The Council discussed the quotes and Cllr Botterell proposed and Cllr Hamilton seconded and it was RESOLVED to accept Quote 2. Any money left over from the donation will be used to improve the immediate area. ACTION: Clerk to notify all quotes of result.

Bins

Councillors agreed to move bins from Village Hall to replace the Petanque and Basketball ones. ACTION: Clerk to get a quote to move bins.

Asset Register

All Councillors have approved the new Asset Register just needs information from Cllr Botterell to complete and then be adopted. ACTION: Cllr Botterell to provide detail and then add to next Agenda.

Social Media Policy

All Councillors had read and reviewed the previously circulated policy and Cllr Hamilton proposed and Cllr Millar seconded and it was RESOLVED to adopt the Social Media policy with indicated changes. ACTION: Clerk to publish policy on website.

Memorial Seats Policy

Councillors discussed the policy and it was agreed to completely rewrite it to fit the current situation. ACTION: Clerk to rewrite the policy.

Playground Reports

Cllrs had reviewed the report. Issues with Petanque fencing still to be resolved. ACTION: Cllr Green to contact Alpine directly.

Fingerpost (Crow Lane)

Cllr Hamilton will clean the fingerposts. The wood is starting to rot. Possibly place a new sign there. Awaiting information from TDC. ACTION: Clerk to follow up.

Correspondence

The Clerk read out all correspondence as follows:

  1. Noted Consultation on Preferred Options, Tendring District Local Plan Review. The consultation period runs from Monday 9th February until Monday 23rd March 2026

Planning Applications

Councillors considered the applications listed in Appendix B and determined as shown.

Finance and Budget

The list of monthly payments was proposed by Cllr. Botterell and Cllr. Spong seconded and it was RESOLVED to approve the list of payments set out in Appendix C.

Weeley Parish Council Reports

  1. Street Lighting: Nothing to report
  2. Tree Warden: All new trees now planted with one to be moved location.
  3. Playing Field: See agenda item 11.26/14
  4. Children’s Play Area: See agenda item 11/26.14.
  5. Highways: Clerk presented Cllr Beady’s report which is published on the Council’s website.
  6. Footpaths: Footpath 11 is overgrown and has been reported to Highways.
  7. Transport (including Tendring Transport Meeting if held): see appendix D
  8. TDALC: Cllr Botterell was unavailable for the last meeting.

Other Reports

  1. Rural Policing: Cllr Hamilton reported 14 crimes in December.
  2. Speedwatch: Clerk presented Cllr. Beady’s report which is published on the Council’s website.
  3. Weeley Residents Ass: presented their report which is available on the Council’s website.
  4. Weeley in Bloom (WiB): presented their report which is available on the Council’s website.
  5. Petanque Rink: nothing to report

Public Participation

  • No further questions

Items to be Added to the Next Agenda

  • Asset Register

The Chair closed the meeting at 20.58pm

Date of Next Meeting will be: Monday 16th March at 7.30pm at Weeley Village Hall

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